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Controlled Access to Confidential Data

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Controlled Access to Confidential Data

Controlled Access to Confidential Data

Your company is likely to handle sensitive information that needs to be secured from unauthorised access. If access is not controlled, it could lead to a catastrophic destruction of these precious assets. The fundamental concept behind access control is to operate as a careful gatekeeper, setting the guidelines by which individuals are able to handle sensitive material. However, as organizations grow and change, the previous procedures for handling data may no longer be appropriate or permissible. This can lead to sensitive information unintentionally becoming available to unauthorised users, either inside the organization or out of the organization.

Inadequate control can cause the loss of information belonging to a first person, such as employee and customer information. Such a breach may expose your company to costly penalties from regulatory authorities, fines or lawsuits. It could also hurt your customers’ and clients confidence.

Managing access is both an technical and an organizational procedure that requires both organizational and technical. To achieve controlled access to confidential information, the right balance between processes, policies, and technologies is required. These are essential to ensure that your business adheres to industry standards and regulations while ensuring that it is agile in its business and maintains customer and client confidence.

For instance, you must ensure that your physical security procedures are effective. This requires employees to keep documents, thumb drives, and backups of personal information in locked cabinets, as well as to notify the security team about strangers entering your building. It is also important to create a “need-to-know” for all access. This includes requiring employees to use passwords, two-factor authentication and to review their privilege list regularly.